Beverly Bucci

Organize schedule and calendar of appointments of the managing director - Assist Managing director in the coordination of activities / reports - Handle incoming correspondence, memos, telefax messages and reports, as well as receiving / making calls for the Managing Director - Implement and maintain a systematic and orderly filing system

The main responsibility is to manage the Admin office, the Centre and the finance administration for the company. - Manage all rental agreement - Manage monthly/weekly rental payment collection within a commercial centre with hundred+ rented spaces - Take all incoming phone and walk in enquiries - Manage monthly finances - Manage all VAT returns, invoicing and payments - Marketing - Office administration and Centre Supervision

The Administration and Office Facilitator, and Student Support role will efficiently and effectively perform the daily task required for this role to supervise and oversee the successful and efficient completion of all admin tasks, as well as maintenance of the office environment and equipment, liaison with building management and other suppliers and contractors, stock ordering, general office tasks, basic accounting functions, and basic HR functions.

Management of HR General Office based activities e.g. contract administration, HR records, etc. Supporting Senior HR staff in a range of HR management activities. Considering and sanctioning leave requests. Involved in addressing problem situations with employees or discipline issues that arise. Close liaison with the Finance Office on areas of common interest e.g. staff pay.

Maintain HR Software, staff files and update information on a timely basis. Execute daily operations of HR Department, with compliance with company Policies and the daily work schedules. Maintain Employee Leave Management. Time & attendance Management system. Payroll related matter –in coordination with Accounts. Recruitment. Staff accommodation/transportation requirements/issues. Liaise for Life Insurance/Medical benefits. Exit formalities. Monthly reports.

Responsible for the day to day management of the office and for ensuring that the office and its staff are able to operate efficiently. - Provides confidential support to General Manager. - Assisting newly joined employees starting from joining formalities, office space, transport, medicals, visa stamping, visiting card, office equipment, e-mail id, bank account, etc.

Carry out administration duties, including scheduling meetings, preparation of memos, reports, presentations, correspondences, travel arrangement, order and manage office supplies, deal with general post, fax, email and telephone enquiries efficiently and appropriately, maintain the filing of records – ensuring records and files are kept up to date and well maintained, preparing of HR/Personnel related forms and reports, processing of payroll information for bank transfer for all staff.

- Perform secretarial and essential administration duties. - Handled petty cash and passing of journal vouchers in the absence of the Accounts Assistant. - Assist with the processing of payroll information every month.

Analyze and process insurance transactions i.e. loans, surrenders, 1035 exchange, partial withdrawals, stop pay and other miscellaneous disbursements requested by clients of American General.

Tracks project cost Secure and maintain confidentiality of all projects. Performs administrative, analytical, business management and clerical task to support the project, ensuring compliance to IBM standards. Prepares and compiles project presentation, minutes of the meetings, training and other documentation Coordinate with IBM/ADB regarding training materials used in the project. Generate reports needed for the Helpdesk Project in Asian Development Bank

Computer Management, Business Administration